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How Digital Submission Works
Technical Requirements
The AP Course Audit and Digital Submission
Beginning this school year, the College Board will implement a digital, Web-based submission process for the three AP Studio Art portfolios. For the May 2009 exam administration, portfolio sections that have traditionally required slides will now require digital images instead of slides.
Please note that changing from slides to digital submission will not change any of the content requirements for the portfolios. The Quality section for the Drawing and 2-D Design portfolios will still require students to submit actual artworks, and the number of images required for all sections will remain the same.
How Digital Submission Works
In the spring of 2009, you will use the AP Studio Art Digital Submission Web application to:
- View your students’ portfolios while their work is in progress
- Review the portfolios for completeness and accuracy after your students have formally submitted them to you
- Send a portfolio back to a student if you have recommendations for further action (optional)
- Forward the finalized portfolios to the AP Coordinator for submission to the AP Program
To see a preview of the Web application, including screenshots of teacher, student, and Coordinator home pages and portfolio views, download the PDFs below:
 For Teachers: A Preview of the AP Studio Art Digital Submission Web Application (.pdf/303K)
For Students: A Preview of the AP Studio Art Digital Submission Web Application (.pdf/223K)
For Coordinators: A Preview of the AP Studio Art Digital Submission Web Application (.pdf/290K)
You should work with your students throughout the school year to help them prepare their digital images and arrange their portfolios. Please point your students to the AP Studio Art Digital Submission page on the student site for more information about using the Web application.
Stage 1: Setting Up Access and Sharing Your Teacher Key with Your Students
Access to the Web application generally flows in a three-step process: from AP Coordinator to teacher to student. By early February, you should expect to receive an email from your AP Coordinator containing a unique alphanumeric code called a Coordinator Key, along with your school code. These two codes are required for you to set up your access to the Web application. Once you receive this email, setting up your access is a quick, easy process during which you will:
- Designate a username and password
- Identify your AP Coordinator and school
- Specify which portfolio type(s) your students will be submitting
After completing setup you will receive an email confirmation that includes a unique Teacher Key and a link to the Web application. As soon as possible after receiving this email, you should:
- Share your Teacher Key with your AP Studio Art students by forwarding this email to them. When sharing this information, you will need to specify the school code provided by your Coordinator; students will need both codes to set up their access to the application.
- Follow up with your students to confirm that they received the email and successfully set up their access.
You are encouraged to set up your access and share your Teacher Key and school code with your students as soon as possible so that they can set up their access and begin uploading images. On the AP Studio Art Digital Submission page on the student site, students are told to expect this email from their teacher in February.
Note: Your participation in digital submission as an AP Studio Art teacher is encouraged but not required. If you are unable to participate in the digital submission process, notify your AP Coordinator, and your students can submit their digital portfolios directly to the Coordinator.
Stage 2: Viewing Student Portfolios in Progress
After completing the setup, you will be able to sign in with your username and password. Once some or all of your students have set up their access, your home page will include a list of students and their portfolios, enabling you to view each portfolio’s status in the digital submission process. Once a student has begun uploading images, you will be able to view the portfolio while the student’s work is in progress. You can view the student’s portfolio by clicking his or her name in the portfolio list.
Stage 3: Taking Action on Completed Portfolios
After a student has completed all work on his or her portfolio, the student will formally submit the portfolio to you. You will have the option to review the submitted portfolio to ensure that all sections are complete and accurately presented, and then you must take one of the following actions:
- Forward the portfolio to your AP Coordinator, who will submit it to the AP Program to be scored. The AP Coordinator will have the option to review the portfolio and return it to you if he or she has recommendations for further action.
- Return the portfolio to the student if you have recommendations for further action. The student will have the option to make changes to address your comments or keep the portfolio as is. In either case, the student will need to resubmit the portfolio to you.
You and your AP Coordinator will be able to view each portfolio until your AP Coordinator sends the portfolio to the AP Program.
Students submitting Drawing or 2-D Design portfolios will not complete Section I: Quality using the Web application. As in previous years, this section will require the student to prepare a physical submission of five actual artworks. The AP Coordinator must submit these physical artworks, in addition to the digital portfolios, to the AP Program for scoring. (The 3-D Design portfolio consists solely of digital images.)
For more information about the AP Coordinator’s role in the digital submission process, visit the AP Studio Art Exams page on the College Board Web site for education professionals.
Technical Requirements
To effectively access the AP Studio Art Digital Submission Web application, users are required to use the operating systems and browsers listed below. Users are not restricted to specific hardware configurations; however, it should be noted that slower response times may result from using older computer hardware.
Software Requirements
Operating system must be one of the following:
- Windows XP (Home or Professional)
- Windows Vista (Home, Business, Premium, or Ultimate)
- Mac OS (10.4 and higher)
Web browser must be one of the following:
- Internet Explorer (6.0 and higher)
- Firefox (2.0 and higher)
- Safari (2.0 and higher)
Requirements for Students’ Digital Images
File format: All images must be submitted in JPEG format (file name extension .jpg).
Image size:
- Landscape orientation:
- Recommended maximum size: 780 × 530 pixels (10.83 × 7.36 inches)
- Recommended minimum size: 480 × 480 pixels (6.67 × 6.67 inches)
- Portrait orientation:
- Recommended maximum size: 530 × 780 pixels (7.36 × 10.83 inches)
- Recommended minimum size: 480 × 480 pixels (6.67 × 6.67 inches)
Note: The image sizes above are recommendations. Your image sizes may be different.
Maximum file size: 3.0 MB per image
Free Disk Space
- Drawing portfolio: Based on the maximum file size of 3.0 MB and a total of 24 digital images, each student would need a maximum of 72 MB of free disk space.
- 2-D Design portfolio: Based on the maximum file size of 3.0 MB and a total of 24 digital images, each student would need a maximum of 72 MB of free disk space.
- 3-D Design portfolio: Based on the maximum file size of 3.0 MB and a total of 38 digital images, each student would need a maximum of 114 MB of free disk space.
The AP Course Audit and Digital Submission
The digital submission process will not affect the submission or authorization of materials for the AP Course Audit. Syllabi approved through the AP Course Audit are not required to be revised or resubmitted as a result of the changes in the portfolio submission process.
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